Record of Proceedings

Minutes of Paris Township Trustees

January 4, 2015

Fiscal Officer Rudy Evanich called the reorganization meeting to order at 6:00 PM at the Township Hall with trustees Michael Stewart & James Kiko & Reginald Stoltzfus present.

Mr. Evanich asked for nominations for president. Mr. Kiko nominated Mr. Stewart. Mr. Stoltzfus seconded. Upon a vote, Mr. Stewart – Aye, Mr. Kiko – Aye, Mr. Stoltzfus – Aye. Approved. Mr. Stewart was then declared President for 2016.

Mr. Stewart then assumed control of the meeting. A call was then made for nominations for vice-president. Mr. Stewart nominated Mr. Stoltzfus for vice-president. Seconded by Mr. Kiko. Upon a vote, Mr. Stewart – Aye, Mr. Kiko – Aye, Mr. Stoltzfus – Aye. Approved. Mr. Stoltzfus was declared Vice-President for 2016.

Approval of Minutes
Mr. Kiko moved to dispense with the reading of the minutes, seconded by Mr. Stoltzfus. Approved. Financial reports approved as printed.

Meeting night & time. Resolution 1-16.
Mr. Kiko made a motion, seconded by Mr. Stoltzfus to hold meeting on the first & third Mondays at 7:00 P.M. of each month with the exception of September due to Labor Day & July with only one meeting. The dates are as follows:

Jan. 4 & 18   Feb. 1 & 15   March 7 & 21   April 4 & 18
May 2 & 16   June 6 & 20   July 18   Aug. 1 & 15
Sept.6 & 19   Oct. 3 & 17   Nov. 7 & 21   Dec. 5 & 19

Upon a vote, Mr. Stewart – Aye, Mr. Kiko – Aye, Mr. Stoltzfus – Aye. Approved.

Vacation Policy. Resolution 2-16.
Mr. Kiko made a motion, seconded by Mr. Stoltzfus to keep vacation policy the same as last year as follows:

That vacation time must be used by the end of each year and will start anew at the beginning of the year according to the employee’s years of service.

0-1 year of service – 1 week vacation
1-5 years of service – 2 weeks vacation
over 5 years of service – 3 weeks vacation

Upon a vote, Mr. Stewart – Aye, Mr. Kiko – Aye, Mr. Stoltzfus – Aye. Approved.

Sick Pay. Resolution 3-16.
Mr. Stoltzfus made a motion, seconded by Mr. Kiko, to approve that sick pay remain the same as last year.

For sick pay there is a three day waiting period, then after seven more days the employee will get paid by the insurance company for the three days plus the seven days. Insurance coverage takes over after that. The employee must be on doctor’s leave with a slip.

The employees get three paid non-accumulative sick days per year to be used at their discretion. If the sick days are not used during the year, then at the end of the year they will receive their daily wage for the unused days.

Upon a vote, Mr. Stewart – Aye, Mr. Kiko – Aye, Mr. Stoltzfus – Aye. Approved.

Rehiring Personnel. Resolution 4-16.

Mr. Kiko made a motion, seconded by Mr. Stewart to rehire same personnel as ended in 2015. Upon a vote, Mr. Stewart – Aye, Mr. Kiko – Aye, Mr. Stoltzfus – Aye. Approved.

Wages. Resolution 5-16.

Mr. Kiko made a motion, seconded by Mr. Stoltzfus to raise part time workers to $9.50 per hour & Mr. Stowe is to receive a $.30 raise due to his insurance has risen less than other employees. Upon a vote, Mr. Stewart – Aye, Mr. Kiko – Aye, Mr. Stoltzfus – Aye. Approved.

Overtime. Resolution 6-16.
Mr. Kiko made a motion, seconded by Mr. Stoltzfus to keep overtime policy the same as in 2015.
The supervisor or department head may approve overtime work for any employee based upon necessity for efficient department operation.
Employees will be paid a minimum of 4 hours for weekend burials, per overtime policy. Upon a vote, Mr. Stewart – Aye. Mr. Kiko – Aye, Mr. Stoltzfus – Aye. Approved.

Comp Time. Resolution 7-16
Mr. Kiko made a motion, seconded by Mr. Stoltzfus to keep Comp time policy the same as in 2015 as follows:
For every hour over 40 hours worked an employee will receive 1.5 hours comp time off without regular pay if they so desire. No more than 2 days straight at a time can be taken and it is to be used by the end of the year or it will be lost.

Upon a vote, Mr. Stewart – Aye, Mr. Kiko – Aye, Mr. Stoltzfus – Aye. Approved.

Cemetery Rates. Resolution 8-16.
Mr. Stoltzfus made a motion, seconded by Mr. Kiko to make the cemetery rates as follows:
Grave openings & closings $500 weekdays & $800 weekends & holidays.

Foundation fees $20 per cubic foot of concrete.

Burial of cremation urn will be $150 weekdays, and $200 weekends & holidays.

Cemetery lots for township residents – $250 per lot.

Cemetery lots for non-residents – $500 per lot.

Upon a vote, Mr. Stewart – Aye, Mr. Kiko – Aye, Mr. Stoltzfus – Aye. Approved.
Employee Holidays. Resolution 9-16.
Mr. Kiko made a motion, seconded by Mr. Stoltzfus to observe the same holidays as in 2015 which are:

New Year’s Day
Martin Luther King Day
Presidents Day
Memorial Day
Independence Day
Labor Day
Columbus Day
Veterans Day
Thanksgiving Day plus the day after
Christmas Day

If a holiday falls on a Saturday, it will be observed the preceding Friday, or if holiday falls on a Sunday, it will be observed on the following Monday.

Upon a vote, Mr. Stewart – Aye, Mr. Kiko – Aye, Mr. Stoltzfus – Aye. Approved.

Dump Pass Fees – Resolution 10-16.
Mr. Kiko made a motion, seconded by Mr. Stoltzfus to keep the dump pass fees at $95 per year.
Upon a vote, Mr. Stewart – Aye, Mr. Kiko – Aye, Mr. Stoltzfus – Aye. Approved.

Permanent Appropriations – Resolution 11-16
Mr. Kiko moved to accept permanent appropriations for 2016 in the amount of $1,069,809.77 as presented by Fiscal Officer Rudy Evanich. Seconded by Mr. Stoltzfus. Upon a vote, Mr. Kiko – Aye, Mr. Stewart – Aye, Mr. Stoltzfus – Aye. Approved.

Road Report
Mr. Stowe reported that Tunnel Hill has been bermed where needed. There were two funerals since the last meeting. The road drag was used on Stucky St.

Various items
Mr. Stoltzfus asked if the township was in a workers comp group rating plan. Mr. Evanich said yes. He would like an equipment list from Mr. Stowe. Mr. Stoltzfus said if anyone wants to dispose of a Christmas tree Hidden Valley Lake is accepting trees for their lake. He would also like to begin each township meeting with the Pledge of Allegiance and a prayer.

Executive session
Mr. Kiko made a motion, seconded by Mr. Stoltzfus, to go into executive session at 7:37pm to discuss legal matters. Upon a vote, Mr. Kiko – Aye, Mr. Stoltzfus – Aye, Mr. Stewart – Aye. Approved.

Mr. Kiko made a motion, seconded by Mr. Stoltzfus, to come out of executive session at 8:03pm. Upon a vote, Mr. Kiko – Aye, Mr. Stoltzfus – Aye. Approved.
No further business, Mr. Kiko moved to pay bills as presented totaling $7,264.84 and adjourn. Mr. Stoltzfus seconded. Approved.

Meeting adjourned.