Record of Proceedings

Minutes of Paris Township Trustees

January 7, 2019

RECORD OF PROCEEDINGS

Minutes of the Paris Township Trustees

Held January 7, 2019

Fiscal Officer Rudy Evanich called the reorganization meeting to order at 6:00 PM at the Township Hall with trustees Michael Stewart & James Kiko present as well as Dr. Timothy Blocher. 

Mr. Evanich asked for nominations for president.  Mr. Stewart nominated Mr. Kiko.  Mr. Kiko seconded.  Upon a vote, Mr. Stewart – Aye, Mr. Kiko – Aye.  Approved.  Mr. Kiko was then declared President for 2019.

Mr. Kiko then assumed control of the meeting.  A call was then made for nominations for vice-president.  Mr. Kiko nominated Mr. Stewart for vice-president.  Seconded by Mr. Stewart.  Upon a vote, Mr. Stewart – Aye, Mr. Kiko – Aye.  Approved.  Mr. Stewart was declared Vice-President for 2019.  

Appointment of Trustee

Mr. Stewart said that Dr. Blocher has been attending meetings for the last eighteen months and has been a township resident for 24 years.  

Appointment of Trustee Resolution 1-19

Mr. Stewart made a motion, seconded by Mr. Kiko to appoint Dr. Timothy Blocher as a Paris Township Trustee.  Upon a vote, Mr. Stewart – Aye, Mr. Kiko – Aye.  Approved.  

Swearing In.

Dr. Blocher was sworn in as the new Paris Township Trustee.

Approval of Minutes

Mr. Stewart moved to dispense with the reading of the minutes for December 28th meetings and approve those minutes, seconded by Mr. Blocher. Approved.  Financial reports approved as printed.

Meeting night & time. Resolution 2-19

Mr. Blocher made a motion, seconded by Mr. Stewart to hold meeting on the first & third Mondays at 7:00 P.M. of each month with the exception of September due to Labor Day & July with only one meeting.  The year-end meeting will be on December 27th at 3:00pm.  The dates are as follows:

Jan. 7 & 21    Feb. 4 & 18     March 4 & 18     April 1 & 15

May 6 & 20     June 3 & 17     July 15          Aug. 5 & 19

Sept.3 & 16    Oct. 7 & 21     Nov. 4 & 18      Dec. 2 & 16 & 27

Upon a vote, Mr. Stewart – Aye, Mr. Kiko – Aye, Mr. Blocher – Aye.  Approved.

Vacation Policy.  Resolution 3-19

Mr. Stewart made a motion, seconded by Mr. Blocher to keep vacation policy the same as last year as follows:

That vacation time must be used by the end of each year and will start anew at the beginning of the year according to the employee’s years of service.

0-1 year of service – 1 week vacation

1-5 years of service – 2 weeks vacation

over 5 years of service – 3 weeks vacation

Upon a vote, Mr. Stewart – Aye, Mr. Kiko – Aye, Mr. Blocher – Aye.  Approved.

Sick Pay.  Resolution 4-19

Mr. Stewart made a motion, seconded by Mr. Blocher, to approve that sick pay remain the same as last year.

The employees get three paid non-accumulative sick days per year to be used at their discretion.  If the sick days are not used during the year, then at the end of the year they will receive their daily wage for the unused days.  Aflac policy will be used after five sick days.

Upon a vote, Mr. Stewart – Aye, Mr. Kiko – Aye, Mr. Blocher – Aye. Approved.

Rehiring Personnel. Resolution 5-19 

Mr. Stewart made a motion, seconded by Mr. Blocher to rehire current personnel as ended in 2018. Upon a vote, Mr. Stewart – Aye, Mr. Kiko – Aye, Mr. Blocher – Aye.  Approved.

Wages. Resolution 6-19

Mr. Stewart made a motion, seconded by Mr. Blocher to raise part time workers to $11.00 per hour.  Upon a vote, Mr. Stewart – Aye, Mr. Kiko – Aye, Mr. Blocher – Aye.  Approved.  

Wages. Resolution 7-19

Mr. Blocher made a motion, seconded by Mr. Stewart to pay part time road workers to $14.35 per hour.  Upon a vote, Mr. Stewart – Aye, Mr. Kiko – Aye, Mr. Blocher – Aye.  Approved.  

Wages. Resolution 8-19

Mr. Stewart made a motion, seconded by Mr. Blocher to raise full time road workers to $19.75 & $17.75 & $15.75 per hour.  Upon a vote, Mr. Stewart – Aye, Mr. Kiko – Aye, Mr. Blocher – Aye.  Approved.  

Overtime. Resolution 9-19                                         Mr. Blocher made a motion, seconded by Mr. Stewart to keep overtime policy the same as in 2018.  

The supervisor or department head may approve overtime work for any employee based upon necessity for efficient department operation.

Employees will be paid a minimum of 4 hours for weekend burials, per overtime policy.  Upon a vote, Mr. Stewart – Aye. Mr. Kiko – Aye, Mr. Blocher – Aye.  Approved.

Comp Time. Resolution 10-19                                         Mr. Kiko made a motion, seconded by Mr. Blocher to keep Comp time policy the same as in 2018 as follows:

For every hour over 40 hours per week worked an employee will receive 1.5 hours of comp time off without regular pay if they so desire.  No more than 2 days straight at a time can be taken and it is to be used by the end of the year or it will be lost.

Upon a vote, Mr. Stewart – Aye, Mr. Kiko – Aye, Mr. Blocher – Aye.  Approved.

Cemetery Rates. Resolution 11-19                                  Mr. Stewart made a motion, seconded by Mr. Blocher to make the cemetery rates as follows:

Grave openings & closings $800 weekdays & $1,000 weekends & holidays.

Foundation fees $20 per cubic foot of concrete.

Burial of cremation urn will be $300 weekdays, and $500 weekends & holidays.

Cemetery lots for township residents – $500 per lot.

Cemetery lots for non-residents – $1,000 per lot.

Disinterment $2,500.

Upon a vote, Mr. Stewart – Aye, Mr. Kiko – Aye, Mr. Blocher – Aye.  Approved.

Cemetery Sexton Wage Resolution 12-19 

Mr. Stewart made a motion, seconded by Mr. Blocher to raise the cemetery sexton’s wage to $400.00 per month.  Upon a vote, Mr. Stewart – Aye, Mr. Kiko – Aye, Mr. Blocher – Aye.  Approved.  

                           

Employee Holidays. Resolution 13-19

Mr. Kiko made a motion, seconded by Mr. Blocher to observe the same holidays as in 2018 which are:

New Year’s Day

Martin Luther King Day

Presidents Day

Memorial Day

Independence Day

Labor Day

Columbus Day

Veterans Day

Thanksgiving Day plus the day after

Christmas Day

If a holiday falls on a Saturday, it will be observed the preceding Friday, or if holiday falls on a Sunday, it will be observed on the following Monday.

Upon a vote, Mr. Stewart – Aye, Mr. Kiko – Aye, Mr. Blocher – Aye.  Approved.

Dump Pass Fees – Resolution 14-19.

Mr. Blocher made a motion, seconded by Mr. Stewart to raise the dump pass fees at $110 per year since the program lost $3,238.20 in 2018.

Upon a vote, Mr. Stewart – Aye, Mr. Kiko – Aye, Mr. Blocher – Aye.  Approved.

Permanent Appropriations – Resolution 15-19

Mr. Stewart moved to accept permanent appropriations for 2019 in the amount of $974,620.00 as presented by Fiscal Officer Rudy Evanich. Seconded by Mr. Blocher.  Upon a vote, Mr. Kiko – Aye, Mr. Stewart – Aye, Mr. Blocher – Aye.  Approved.

Road Report

Road Superintendent Todd Kirkpatrick reported a downed tree on Newell Circle was cut up.  Berming & ditching continues and there was one funeral.     

Truck Repairs – Resolution 16-19

Mr. Kiko moved to approve repairing the air tank on the 1999 dump truck. Seconded by Mr. Blocher.  Upon a vote, Mr. Kiko – Aye, Mr. Stewart – Aye, Mr. Blocher – Aye.  Approved.

Employee Handbook – Resolution 17-19

Mr. Stewart moved to approve the new employee handbook. Seconded by Mr. Blocher.  Upon a vote, Mr. Kiko – Aye, Mr. Stewart – Aye, Mr. Blocher – Aye.  Approved.

Check Signing – Resolution 18-19

Mr. Stewart moved to approve check signing with Consumers National Bank by James Kiko, Michael Stewart, Timothy Blocher & Rudy Evanich. Seconded by Mr. Kiko.  Upon a vote, Mr. Kiko – Aye, Mr. Stewart – Aye, Mr. Blocher – Aye.  Approved.

Recycling Area

Mr. Stewart said he is meeting with Steve Tharp concerning the box locations for the recycling area.   

No further business, Mr. Stewart moved to pay bills as presented totaling $8,837.94 and adjourn.  Mr. Blocher seconded.  Approved.

Meeting adjourned.