Record of Proceedings

Minutes of Paris Township Trustees

January 8, 2018

Fiscal Officer Rudy Evanich called the reorganization meeting to order at 6:00 PM at the Township Hall with trustees Michael Stewart & James Kiko & Reginald Stoltzfus present.

 

Mr. Evanich asked for nominations for president.  Mr. Kiko nominated Mr. Stoltzfus.  Mr. Stewart seconded.  Upon a vote, Mr. Stewart – Aye, Mr. Kiko – Aye, Mr. Stoltzfus – Aye.  Approved.  Mr. Stoltzfus was then declared President for 2018.

 

Mr. Stoltzfus then assumed control of the meeting.  A call was then made for nominations for vice-president.  Mr. Kiko nominated Mr. Stewart for vice-president.  Seconded by Mr. Stoltzfus.  Upon a vote, Mr. Stewart – Aye, Mr. Kiko – Aye, Mr. Stoltzfus – Aye.  Approved.  Mr. Stewart was declared Vice-President for 2018.

 

Approval of Minutes

Mr. Kiko moved to dispense with the reading of the minutes for December 18th & 29th meetings and approve those minutes, seconded by Mr. Stewart. Approved.  Financial reports approved as printed.

 

Meeting night & time. Resolution 1-18

Mr. Kiko made a motion, seconded by Mr. Stewart to hold meeting on the first & third Mondays at 7:00 P.M. of each month with the exception of January 22nd will be the second meeting in January & September due to Labor Day & July with only one meeting.  The year-end meeting will be on December 27th at 2:00pm.  The dates are as follows:

 

Jan. 8 & 22    Feb. 5 & 19     March 5 & 19     April 2 & 16

May 7 & 21    June 4 & 18     July 16          Aug. 6 & 20

Sept.4 & 17    Oct. 1 & 15     Nov. 5 & 19      Dec. 3 & 17 & 27

 

Upon a vote, Mr. Stewart – Aye, Mr. Kiko – Aye, Mr. Stoltzfus – Aye.  Approved.

 

Vacation Policy.  Resolution 2-18

Mr. Kiko made a motion, seconded by Mr. Stewart to keep vacation policy the same as last year as follows:

 

That vacation time must be used by the end of each year and will start anew at the beginning of the year according to the employee’s years of service.

 

0-1 year of service – 1 week vacation

1-5 years of service – 2 weeks vacation

over 5 years of service – 3 weeks vacation

 

Upon a vote, Mr. Stewart – Aye, Mr. Kiko – Aye, Mr. Stoltzfus – Aye.  Approved.

 

Sick Pay.  Resolution 3-18

Mr. Kiko made a motion, seconded by Mr. Stewart, to approve that sick pay remain the same as last year.

 

For sick pay there is a three day waiting period, then after seven more days the employee will get paid by the insurance company for the three days plus the seven days.  Insurance coverage takes over after that.  The employee must be on doctor’s leave with a slip.

 

The employees get three paid non-accumulative sick days per year to be used at their discretion.  If the sick days are not used during the year, then at the end of the year they will receive their daily wage for the unused days.

 

Upon a vote, Mr. Stewart – Aye, Mr. Kiko – Aye, Mr. Stoltzfus – Aye. Approved.

 

Rehiring Personnel. Resolution 4-18

Mr. Kiko made a motion, seconded by Mr. Stewart to rehire current personnel as ended in 2017. Upon a vote, Mr. Stewart – Aye, Mr. Kiko – Aye, Mr. Stoltzfus – Aye.  Approved.

 

Wages. Resolution 5-18

Mr. Kiko made a motion, seconded by Mr. Stewart to raise part time workers to $10.75 per hour.  Upon a vote, Mr. Stewart – Aye, Mr. Kiko – Aye, Mr. Stoltzfus – Aye.  Approved.

 

Wages. Resolution 6-18

Mr. Kiko made a motion, seconded by Mr. Stewart to pay part time road workers to $14.00 per hour.  Upon a vote, Mr. Stewart – Aye, Mr. Kiko – Aye, Mr. Stoltzfus – Aye.  Approved.

 

Wages. Resolution 7-18

Mr. Stewart made a motion, seconded by Mr. Kiko to raise full time road workers to $19.25 & $17.25 per hour.  Upon a vote, Mr. Stewart – Aye, Mr. Kiko – Aye, Mr. Stoltzfus – Aye.  Approved.

Overtime. Resolution 8-18                                         Mr. Kiko made a motion, seconded by Mr. Stewart to keep overtime policy the same as in 2017.

The supervisor or department head may approve overtime work for any employee based upon necessity for efficient department operation.

Employees will be paid a minimum of 4 hours for weekend burials, per overtime policy.  Upon a vote, Mr. Stewart – Aye. Mr. Kiko – Aye, Mr. Stoltzfus – Aye.  Approved.

Comp Time. Resolution 9-18                                         Mr. Stewart made a motion, seconded by Mr. Kiko to keep Comp time policy the same as in 2017 as follows:

For every hour over 40 hours worked an employee will receive 1.5 hours comp time off without regular pay if they so desire.  No more than 2 days straight at a time can be taken and it is to be used by the end of the year or it will be lost.

Upon a vote, Mr. Stewart – Aye, Mr. Kiko – Aye, Mr. Stoltzfus – Aye.  Approved.

Cemetery Rates. Resolution 10-18                                  Mr. Stewart made a motion, seconded by Mr. Kiko to make the cemetery rates as follows:

Grave openings & closings $800 weekdays & $1,000 weekends & holidays.

 

Foundation fees $20 per cubic foot of concrete.

 

Burial of cremation urn will be $300 weekdays, and $500 weekends & holidays.

 

Cemetery lots for township residents – $500 per lot.

 

Cemetery lots for non-residents – $1,000 per lot.

Disinterment $2,500.

 

Upon a vote, Mr. Stewart – Aye, Mr. Kiko – Aye, Mr. Stoltzfus – Aye.  Approved.

 

 

Employee Holidays. Resolution 11-18

Mr. Stewart made a motion, seconded by Mr. Kiko to observe the same holidays as in 2017 which are:

 

New Year’s Day

Martin Luther King Day

Presidents Day

Memorial Day

Independence Day

Labor Day

Columbus Day

Veterans Day

Thanksgiving Day plus the day after

Christmas Day

 

If a holiday falls on a Saturday, it will be observed the preceding Friday, or if holiday falls on a Sunday, it will be observed on the following Monday.

 

Upon a vote, Mr. Stewart – Aye, Mr. Kiko – Aye, Mr. Stoltzfus – Aye.  Approved.

 

Dump Pass Fees – Resolution 12-18.

Mr. Kiko made a motion, seconded by Mr. Stewart to keep the dump pass fees at $100 per year.

Upon a vote, Mr. Stewart – Aye, Mr. Kiko – Aye, Mr. Stoltzfus – Aye.  Approved.

 

Permanent Appropriations – Resolution 13-18

Mr. Stewart moved to accept permanent appropriations for 2018 in the amount of $1,021,420.00 as presented by Fiscal Officer Rudy Evanich. Seconded by Mr. Kiko.  Upon a vote, Mr. Kiko – Aye, Mr. Stewart – Aye, Mr. Stoltzfus – Aye.  Approved.

 

Road Report

Thomas Beaber asked if the township would clean up the debris along Fox Ave. from cutting back brush along the road.  Road Superintendent said he will clean up the brush as soon as the weather permits.  Mr. Kirkpatrick reported there was one burial last week & one more this week. Mr. Kiko will inquire as to any grants available for repairing Liberty Church St. in partnership with Brown Township.  Mr. Kirkpatrick reported that the 1999 dump truck needs the battery holding area repaired to hold the battery properly.  The new salt spreader is working well.  There was a discussion concerning building a new structure for salt & grit storage & mixing.

 

 

Various items

Mr. Stewart reported that the nuisance properties in the township are still ongoing.  Mr. Stoltzfus reported that there are no grants available for security cameras.  He will investigate the possibility of contracting with one refuse carrier for the township so residents pay a lower price for refuse pickup.  Mr. Stewart contacted ODOT concerning the intersection of Autumn Ave. & S.R. 172 as being unsafe at the current speed limits.  He also reported Paris Township is on the county list for possible drainage work.  Mr. Kiko said switching propane providers will save the township 50% on propane cost.

 

RESOLUTION 14-18

 

 

 

RESOLUTION OF SUBMISSION OF REQUEST TO THE STARK COUNTY AUDITOR PURSUANT TO THE OHIO REVISED CODE SECTION 5705.03(B) TO CERTIFY TO THE BOARD OF TRUSTEES OF PARIS TOWNSHIP,  STARK COUNTY, OHIO, AS TAXING AUTHORITY FOR PARIS TOWNSHIP ROAD DISTRICT, THE TOTAL CURRENT TAX VALUATION OF THE PARIS TOWNSHIP ROAD DISTRICT AS A SUBDIVISION AND THE DOLLAR AMOUNT OF REVENUE THAT WOULD BE GENERATED BY FOUR (4.00) MILLS FOR A NEW ADDITIONAL TAX PURSUANT TO THE OHIO REVISED CODE SECTION 5705.19 FOR THE PURPOSE OF PROVIDING FOR THE GENERAL CONSTRUCTION, RECONSTRUCTION, RESURFACING, AND REPAIR OF STREETS, ROADS, AND BRIDGES IN SAID PARIS TOWNSHIP ROAD DISTRICT FOR THE PERIOD NOT TO EXCEED TEN (10) YEARS, TAX YEARS 2018 THROUGH 2027 WITH TAX COLLECTION STARTING IN YEAR 2019 TO BE PRESENTED TO THE VOTER ON THE MAY 8, 2018 ELECTION.

 

The Board of Trustees of Paris Township, Stark County, Ohio met in regular session on the 8th day of January, 2018, with the following members present:

 

 

James Kiko

Reginald Stoltzfus

Michael Stewart

 

Mr. Stoltzfus moved the adoption of the following resolution:

 

 

 

WHEREAS, upon due investigation and consideration, the Board of Trustees of Paris Township, has determined that the amount of taxes which may be raised within the ten (10) mill limitation in and for Paris Township Road District, Paris Township, Stark County, Ohio, for the next ten (10) years will be insufficient to provide an adequate amount for the necessary requirements for said Paris Township Road District for the purpose of providing for the general construction, reconstruction, resurfacing and repair of streets, roads, and bridges in said Paris Township Road District; and

 

WHEREAS, by reason thereof, this Board has determined that it will be necessary to create a new additional tax of four (4.00) mills, which is in excess of such limitation, for the purpose of providing for the general construction, reconstruction, resurfacing, and repair of streets, roads, and bridges in said Paris Township Road District; and

 

WHEREAS, pursuant to the requirements of Ohio Revised Code Section 5705.03(B), this Board as taxing authority for Paris Township Road District, Paris Township, Stark County, Ohio, is required to certify to the Stark County Auditor a resolution requesting that the Stark County Auditor certify to this Board as taxing authority for Paris Township, Stark County, Ohio, the total current tax valuation of Paris Township Road District, Paris Township, Stark County, Ohio, as a subdivision, and the dollar amount of revenue that would be generated by a specified number of mills.  In addition, this Board as said taxing authority of said District is required to state the purpose of the tax, whether the tax is an additional levy or a renewal or a replacement of an existing tax and the section of the Ohio Revised Code authorizing submission of the question of the tax to the Stark County Board of Elections for determination as provided by law.

 

NOW THEREFORE, BE IT RESOLVED that the Board of Trustees of Paris Township, Stark County, Ohio, on behalf of the Paris Township Road District, Paris Township, Stark County, Ohio, and as said taxing authority for said District, does hereby determine that it is necessary to levy a tax, outside the ten (10) mill limitation for the purpose of providing for the general construction, reconstruction, resurfacing, and repair of streets, roads, and bridges in the Paris Township Road District, Paris Township, Stark County, Ohio, for the period not to exceed ten (10) years, tax years  2018 through 2027 with tax collection starting in year 2019 to be presented to the voter on the May 8, 2018 election.

 

BE IT FURTHER RESOLVED that the Board of Trustees of  Paris Township, Stark County, Ohio, as taxing authority for the Paris Township Road District, Paris Township, Stark County, Ohio, pursuant to the requirements of Ohio Revised Code Section 5705.03(B), does hereby certify to the Stark County Auditor this resolution requesting that the Stark County Auditor certify to this taxing authority, the total current tax valuation of the Paris Township Road District as a subdivision, and the dollar amount of revenue that would be generated by an additional tax of four  (4.00) mills for the purpose of providing for the general construction, reconstruction, resurfacing, and repair of streets, roads, and bridges in said Paris Township Road District, Paris Township, Stark County, Ohio.  Ohio Revised Code Section 5705.19(G) authorizes submission of the question of the tax.

 

BE IT FURTHER RESOLVED that the Fiscal Officer of this Board be, and hereby is, directed and authorized to certify this resolution to the Stark County Auditor pursuant to the provisions of Section 5705.03(B) of the Ohio Revised Code and to proceed with all things necessary to be done in order to accomplish the purpose of this resolution and the requirements of Section 5705.03(B) of the Ohio Revised Code.

 

BE IT FURTHER RESOLVED that it is found and determined that all formal actions of this Board concerning and relating to the adoption of this resolution were adopted in an open meeting of this Board, and that all deliberations of this Board that resulted in such formal actions were in meetings open to the public in compliance with all legal requirements, including Section 121.22 of the Ohio Revised Code.  Seconded by James Kiko.  Roll call votes were:

 

 

Mr. Kiko – Yes

Mr. Stoltzfus – Yes

Mr. Stewart – Yes

 

ADOPTED: January 8, 2018

 

 

 

Record Retention Schedule Resolution 15-18

Mr. Stewart made a motion, seconded by Mr. Kiko, to approve the renewal of the current Record Retention Schedule as prepared by the Stark County Prosecutor’s office. Upon a vote, Mr. Kiko – Aye, Mr. Stoltzfus – Aye, Mr. Stewart – Aye.  Approved.

 

No further business, Mr. Kiko moved to pay bills as presented totaling $16,270.24 and adjourn.  Mr. Stewart seconded.  Approved.

 

Meeting adjourned.