Record of Proceedings

Minutes of Paris Township Trustees

January 9, 2017

Fiscal Officer Rudy Evanich called the reorganization meeting to order at 6:00 PM at the Township Hall with trustees Michael Stewart & James Kiko & Reginald Stoltzfus present.

Mr. Evanich asked for nominations for president. Mr. Kiko nominated Mr. Stoltzfus. Mr. Stewart seconded. Upon a vote, Mr. Stewart – Aye, Mr. Kiko – Aye, Mr. Stoltzfus – Aye. Approved. Mr. Stoltzfus was then declared President for 2017.

Mr. Stoltzfus then assumed control of the meeting. A call was then made for nominations for vice-president. Mr. Kiko nominated Mr. Stewart for vice-president. Seconded by Mr. Stoltzfus. Upon a vote, Mr. Stewart – Aye, Mr. Kiko – Aye, Mr. Stoltzfus – Aye. Approved. Mr. Stoltzfus was declared Vice-President for 2017.

Approval of Minutes
Mr. Kiko moved to dispense with the reading of the minutes, seconded by Mr. Stewart. Approved. Financial reports approved as printed.

Meeting night & time. Resolution 1-17
Mr. Kiko made a motion, seconded by Mr. Stewart to hold meeting on the first & third Mondays at 7:00 P.M. of each month with the exception of September due to Labor Day & July with only one meeting. The dates are as follows:

Jan. 9 & 23 Feb. 6 & 20 March 6 & 20 April 3 & 17
May 1 & 15 June 5 & 19 July 17 Aug. 7 & 21
Sept.5 & 18 Oct. 2 & 16 Nov. 6 & 20 Dec. 4 & 18

Upon a vote, Mr. Stewart – Aye, Mr. Kiko – Aye, Mr. Stoltzfus – Aye. Approved.

Vacation Policy. Resolution 2-17
Mr. Stewart made a motion, seconded by Mr. Kiko to keep vacation policy the same as last year as follows:

That vacation time must be used by the end of each year and will start anew at the beginning of the year according to the employee’s years of service.

0-1 year of service – 1 week vacation
1-5 years of service – 2 weeks vacation
over 5 years of service – 3 weeks vacation

Upon a vote, Mr. Stewart – Aye, Mr. Kiko – Aye, Mr. Stoltzfus – Aye. Approved.

Sick Pay. Resolution 3-17
Mr. Stewart made a motion, seconded by Mr. Kiko, to approve that sick pay remain the same as last year.

For sick pay there is a three day waiting period, then after seven more days the employee will get paid by the insurance company for the three days plus the seven days. Insurance coverage takes over after that. The employee must be on doctor’s leave with a slip.

The employees get three paid non-accumulative sick days per year to be used at their discretion. If the sick days are not used during the year, then at the end of the year they will receive their daily wage for the unused days.

Upon a vote, Mr. Stewart – Aye, Mr. Kiko – Aye, Mr. Stoltzfus – Aye. Approved.

Rehiring Personnel. Resolution 4-17
Mr. Kiko made a motion, seconded by Mr. Stewart to rehire current personnel as ended in 2016. Upon a vote, Mr. Stewart – Aye, Mr. Kiko – Aye, Mr. Stoltzfus – Aye. Approved.

Wages. Resolution 5-17
Mr. Kiko made a motion, seconded by Mr. Stewart to raise part time workers to $9.75 per hour & road employees to $17.50 and $16.25. Upon a vote, Mr. Stewart – Aye, Mr. Kiko – Aye, Mr. Stoltzfus – Aye. Approved.
Overtime. Resolution 6-17 Mr. Kiko made a motion, seconded by Mr. Stewart to keep overtime policy the same as in 2016.
The supervisor or department head may approve overtime work for any employee based upon necessity for efficient department operation.
Employees will be paid a minimum of 4 hours for weekend burials, per overtime policy. Upon a vote, Mr. Stewart – Aye. Mr. Kiko – Aye, Mr. Stoltzfus – Aye. Approved.
Comp Time. Resolution 7-17 Mr. Kiko made a motion, seconded by Mr. Stewart to keep Comp time policy the same as in 2016 as follows:
For every hour over 40 hours worked an employee will receive 1.5 hours comp time off without regular pay if they so desire. No more than 2 days straight at a time can be taken and it is to be used by the end of the year or it will be lost.
Upon a vote, Mr. Stewart – Aye, Mr. Kiko – Aye, Mr. Stoltzfus – Aye. Approved.
Cemetery Rates. Resolution 8-17 Mr. Kiko made a motion, seconded by Mr. Stewart to make the cemetery rates as follows:
Grave openings & closings $800 weekdays & $1,000 weekends & holidays.

Foundation fees $20 per cubic foot of concrete.

Burial of cremation urn will be $300 weekdays, and $500 weekends & holidays.

Cemetery lots for township residents – $500 per lot.

Cemetery lots for non-residents – $1,000 per lot.
Disinterment $2,500.

Upon a vote, Mr. Stewart – Aye, Mr. Kiko – Aye, Mr. Stoltzfus – Aye. Approved.

Employee Holidays. Resolution 9-17
Mr. Stewart made a motion, seconded by Mr. Kiko to observe the same holidays as in 2016 which are:

New Year’s Day
Martin Luther King Day
Presidents Day
Memorial Day
Independence Day
Labor Day
Columbus Day
Veterans Day
Thanksgiving Day plus the day after
Christmas Day

If a holiday falls on a Saturday, it will be observed the preceding Friday, or if holiday falls on a Sunday, it will be observed on the following Monday.

Upon a vote, Mr. Stewart – Aye, Mr. Kiko – Aye, Mr. Stoltzfus – Aye. Approved.

Dump Pass Fees – Resolution 10-17.
Mr. Stewart made a motion, seconded by Mr. Kiko to raise the dump pass fees at $100 per year.
Upon a vote, Mr. Stewart – Aye, Mr. Kiko – Aye, Mr. Stoltzfus – Aye. Approved.

Permanent Appropriations – Resolution 11-17
Mr. Stewart moved to accept permanent appropriations for 2017 in the amount of $961,399.75 as presented by Fiscal Officer Rudy Evanich. Seconded by Mr. Kiko. Upon a vote, Mr. Kiko – Aye, Mr. Stewart – Aye, Mr. Stoltzfus – Aye. Approved.

Road Report
Mr. Kirkpatrick reported trees are cut back on Freed St. Ridgeport is mowed back. A new culvert is needed on Whitacre Ave. The road crew cleaned out culvert on Surrey. The 2001 dump truck is repaired & the new snow plow should be ready soon. There was also one burial.

Various items
Mr. Stewart reported that the Liberty Church road agreement is signed. The record retention schedule is complete. Mr. Stoltzfus said there are signs needed at the intersection of Crowl & Fox Ave.

Record Retention Schedule
Mr. Stewart made a motion, seconded by Mr. Kiko, to approve the Record Retention Schedule as prepared by the Stark County Prosecutor’s office. Upon a vote, Mr. Kiko – Aye, Mr. Stoltzfus – Aye, Mr. Stewart – Aye. Approved.

No further business, Mr. Stewart moved to pay bills as presented totaling $10,135.29 and adjourn. Mr. Kiko seconded. Approved.

Meeting adjourned.